Microsoft EES Schools - K12 - College - University
Microsoft EES Term
You can choose a Microsoft EES 1 year or Microsoft EES 3 year licensed term when completing the subscription enrollment. In either case, you submit an annual order with your reseller specifying the licensed product selections for the year.
Microsof EES 1 year Subscription Option
This option provides you with temporary license coverage for 12 months. At the end of the licensed term, you can extend the coverage for another 12 months by submitting an extension order through your reseller. You must place the extension order before the expiration of your current licensed term. With your extension order, you need to include an updated FTE count, any changes to your product selections, and a new Student Option count
Microsoft EES 3 year Subscription Option
You can also choose to subscribe for a three-year licensed term. If you choose the three-year option and comply with the ordering requirements identified below, Microsoft does not increase the per-unit pricing to your distributor for your anniversary orders above the prices for the initial licensed product order.
Note: Your reseller determines your actual annual pricing. For this reason, Microsoft cannot guarantee that your per-unit pricing for years two and three will not change. Please discuss pricing details with your reseller.
By choosing the three-year subscription option, in addition to your initial order, you agree to submit an anniversary order prior to (or on) the first and second anniversaries of the effective date of your subscription enrollment. If you do not submit an order, your subscription enrollment will be terminated.
The anniversary orders must be for at least the same quantity of all licensed product ordered in the first year. For example, if the total number of FTE employees for Year 2 decreases from 250 to 245, the anniversary order would include 250 FTE employees. If the number of FTE employees increases for Year 2, but decreases for Year 3, the Year 3 anniversary order can reflect that decrease in FTE employees, but the decrease must not fall below the number of FTE employees included on the Year 1 order.
If the number of FTE employees increases, you must include those FTE employees on your anniversary order. For example, if the total number of FTE employees increases from 250 to 300 during the first year, you must include 300 FTE employees on the anniversary order for any application, system, or CAL products.
If you selected the Student Option in your original order, you can also increase, but not decrease, the number of students included in your Student Option.
The individual license prices we charge your distributor for all additional FTE employees and/or students are consistent with the prices charged for your original order. In addition when you submit your anniversary order, you can also order any licensed product that was not part of your initial order. The price that Microsoft charges your distributor for products not ordered previously is the current price on our price lists. Microsoft will not increase this price for the remainder of the licensed term.
Additional Orders
Whether you choose the one-year or three-year subscription, you can place licensed product orders with your reseller at any time during the year after your initial order. When you place an additional order, you are charged a prorated price based on the number of months remaining in your annual term, with a minimum price of 50 percent of the full annual per-product price. For instance, if you order a product at month three, you pay for nine months (.75 x the annual per-product price). If you order a product at month nine, you pay for six months (.5 x the annual per-product price).
When you place an additional order for the Microsoft Business Productivity Online Suite (BPOS) or Microsoft Business Productivity Online Deskless Worker Suite, you are charged a prorated price based on the number of months remaining in your Campus Enrollment term, with a minimum price of one month's subscription. For example, if you order Microsoft Business Productivity Online Deskless Worker Suite during month nine, you are charged for four months (one full month for the remaining days in month nine, plus the three months remaining in the term).
Product Availability
You can order subscription licenses for a wide selection of Microsoft software through the Campus Enrollment offering.
Campus Enrollment Desktop Packages
If you prefer to license your computers and users for a standard set of desktop PC licensed products, Microsoft provides the following “Desktop” packages, which offer a discounted price over the cost of licensing the products individually.
The Campus Desktop package includes:
· Windows® 7 Enterprise Upgrade
· Microsoft Office Professional Plus 2010 and Microsoft Office 2008 for Mac
· Microsoft Core CAL Suite
The Campus Desktop with Enterprise CAL includes:
· Windows 7 Enterprise Upgrade
· Microsoft Office Professional Plus 2010 and Microsoft Office 2008 for Mac
· Microsoft Enterprise CAL Suite
As with all products licensed through your Campus Enrollment, you can choose to deploy downgrade versions (previous versions) in place of the current licensed version. For instance, you can choose to deploy the Windows Vista® Enterprise operating system instead of the Windows 7 Enterprise operating system.
Licensing Windows Upgrades through Campus Enrollment
When you license a desktop operating system through Microsoft Volume Licensing programs, it is important to understand that only UPGRADE licenses for Windows are available—FULL operating system licenses are not offered. Prior to licensing a Windows Upgrade through your Campus Enrollment, you need to have a full underlying license for a qualifying operating system for each PC. The following are two ways that you can get the necessary full operating system license:
1. For newly manufactured PCs, the best way to acquire that license is to have the original equipment manufacturer (OEM) preinstall Windows on the PC.
2. If the OEM has not preinstalled Windows on the PC, then you can purchase a full Windows license through a retail full-packaged product (FPP).
If you discover that you have existing PCs that lack the necessary full license for a qualifying operating system, talk to your Microsoft reseller about the Get Genuine Windows Agreement for Academic (GGWA-A). GGWA-A provides a simple, cost-effective way for you to acquire full licenses for Windows 7 Home Premium. These licenses fulfill your requirement for a full qualifying operating system. After you acquire the full operating system license, you are then eligible to license those PCs for Windows 7 Professional Upgrade* through your Campus Agreement.
Minimum Order Requirement
You are able to select the individual product(s) you want to license through your Campus Enrollment. Pricing for application, system, and CAL products is based on a count of your total faculty/staff FTE employees and requires institution—or department-wide coverage of the products selected.
Your first order under a Campus Enrollment must be for a minimum of 300 units. You determine the total units covered under your subscription enrollment by combining your application, system, and CAL units with your server units. You can choose any individual product or combination of products to meet this requirement.
Calculating Units for Application, System, and CAL Products
To determine your total units for the application, system, and CAL products you have selected, multiply the total number of application, system, and CAL products selected by your total number of faculty/staff FTE employees. (You can exclude non-knowledge workers, such as maintenance, grounds keeping, and cafeteria staff from the faculty/staff FTE employee count if they do not use institutional computers.) Unit values for application, system, and CAL products are not weighted—each has a unit value of one.
Note: You cannot select application, system, and CAL products for only a portion of the FTE employees included in your subscription. For instance, if your subscription is for 300 FTE employees, the application, system, and CAL products you select are for all 300 FTE employees, even if only a portion of those FTE employees use a particular product. We realize that not all products are used at the same rate. Pricing is set to reflect the typical use rates for each product. For instance, the per-FTE employee price for Microsoft Office Project is priced based on fewer FTE employees using it than some of the other products.
For example, an institution with 300 FTE employees could submit an order for just one application, system, or CAL product and meet the minimum requirement of 300 units.
Tiered Institution Pricing
Some application and system products are offered at tiered pricing levels, depending on the total number of FTE employees included under your subscription enrollment. In these instances, pricing levels are determined
as follows:
| Number of FTEs | Pricing Level |
| Fewer than 3,000 | Level A |
| 3,000 or more | Level B |
Please contact your reseller for specific pricing for the appropriate level for your institution.
Licensing Microsoft Online Services through Campus Enrollment
The BPOS and Deskless Worker Suite are available for licensing through your Campus Enrollment. The licensing model for these services differs somewhat from other Campus Agreement offerings. The following unique licensing rules apply to these two suites and their components when licensed through Campus Agreement.
User-Based Licensing
Unlike the FTE count used to license users institution-wide for application, system, or CAL products under Campus Enrollment, BPOS and Deskless Worker Suite require one User Subscription License (USL) for each individual who accesses any of the online services. This provides you with the flexibility to license any number of your users, instead of the entire institution.
Note: Because BPOS and Deskless Worker Suite licensing is not based on your FTE count, new users are not automatically licensed for the services (as they are for your application, system, and CAL products). You must order an additional USL for each additional user who accesses the service.
License Term
All Microsoft Online Services licensed through the Campus Enrollment have the same expiration date as the Campus Enrollment under which it is licensed. When adding BPOS or Deskless Worker suite midterm, the USL is prorated to the month. The minimum term length for the services is one month.
Campus Enrollment Documents
When licensing Microsoft software through Campus Enrollment, it is important that you review and understand the specific use rights granted by your license coverage.
The following is an overview of four important documents that detail those rights—the Microsoft Campus and School Agreement (CASA), the Microsoft Campus Subscription Enrollment, the Microsoft Volume Licensing Product Use Rights (PUR), and the Microsoft Volume Licensing Product List.
Microsoft Campus and School Agreement
The Microsoft Campus and School Agreement contains an overview of the program and general terms and conditions, plus details on such topics as distributing software to licensed users and Work at Home (WAH) rights. The Campus and School Agreement has no expiration date. Once this agreement is in place, you do not have to sign another one when renewing your annual coverage.
Microsoft Campus Subscription Enrollment
The Microsoft Campus Subscription Enrollment provides contact information, lists the participating departments, and enrolls you in the Student Option. This document also specifies the licensed term (one or three years) and the total FTE employee count that you cover in the first annual order.
Note: The same entity that signs the Campus and School Agreement must sign all Campus Enrollments under that agreement.
Microsoft Volume Licensing Product Use Rights
The Microsoft Licensing Product Use Rights document contains the product-specific terms and conditions that govern how Microsoft licensed products can be used in the Volume Licensing programs. It is the equivalent of the End User License Agreement (EULA) that you would receive when purchasing a retail licensed product. Much of the wording is common to both the EULA and the PUR. This document is updated regularly. The PUR that is in effect as of the beginning of the licensed term for a particular product version applies to the use of the product throughout the licensed term. The use rights for a particular product version lock when a product is first ordered. If a new version is released, use of the new version is governed by the most current PUR as of the time of that release.
Microsoft Volume Licensing Product List
The Microsoft Volume Licensing Product List provides information monthly about Microsoft licensed product and Online Services licensed through Microsoft Volume Licensing programs. The information described in the Product List includes the availability of new software and products offered through Microsoft Volume Licensing, the point or unit value and unit count for each software and product technology, available promotions, migration paths from one version of licensed product to another version of that same product, Software Assurance benefits, and more.
Special Use Rights
Work at Home Rights
Your institution may offer limited Work at Home rights to your faculty and staff members only at no extra license charge. (The school may incur some costs for obtaining and distributing the WAH media.) These limited rights permit using application, system, and CAL products on a personally owned computer for work-related purposes only. You can choose to extend these rights to your faculty and staff members only for licensed products for which you have institutional licenses through your Campus Enrollment.
If you extend WAH rights, your institution accepts responsibility for communicating the terms and conditions to your faculty and staff members. This includes keeping accurate records of licensed product use and distribution and ensuring that your faculty and staff agree to the stated terms and conditions.
Microsoft EES Financing - Predictable and Affordable
We help school and organizations of all sizes finance a range of technology needs including:
Software Licensing – all Microsoft Volume Licensing programs supported
Services – such as deployment or training
Partner or 3rd Party Products
With Microsoft EES Financing, down-payments are generally not required, competitive interest rates are fixed and terms range from two to five years. Payments are customized to meet your needs with options such as monthly, quarterly, semi-annual structures, as well as deferral, ramped or skipped payments available.
How Can Microsoft Financing Help You finance your Microsoft EES?
· Financing at point of sale - Enjoy the convenience of purchasing your IT and securing the financing from a single source.
· Preserve your capital – No large, upfront cost or hidden fees translate into predictable payments spread over time so you can apply your capital and credit lines to other strategic priorities.
· Known and fixed repayments – Rely on a fixed interest rate and the agreed repayment schedule ranging between 24 to 60 months.
· Finance the entire IT solution - As well as financing your Microsoft solution, you can also finance partner and 3rd party services and products under one agreement.
· No hidden charges – There is typically no deposit or down-payment required and no administration or end of term settlement payments.
· Easy application process - Once an initial finance application is received, an approval decision is reached in less than a day typically.
· Stay agile - At any time during the contract, you can add new products, services or upgrades with supplemental financing starting at US$3,000. Additional credit approval may be required.
· Optimize Your IT Roadmap – By working with a Microsoft Solution Partner who understands your business, you can align IT costs to benefits and ensure the solution is part of a long-term plan rather than just a quick fix.
Make your Microsoft EES affordable by keeping payments predictable over time, while the benefits you realize from your Microsoft EES solution increase over time.
Flexibility to Meet Your Needs
With Microsoft Financing, you get structured payments that help you better match payments with your budget, cash flow, and deployment schedule. Structured payments could include monthly, quarterly, or semiannual payment dates, including ramped or skipped payments.
· Ramped payments start low and increase as benefits of the IT solution are realized. (For example, a company can make lower payments during deployment.)
· Skipped or deferred payments postpone payment for up to six months. (For example, a company can acquire an IT solution in October, but delay the first payment until January at the start of its new fiscal year).
