Microsoft Campus Agreement Student Option

Student Option

With Campus Agreement, it's easy to provide your students with the software they need. Through the Student Option, you may license your students for use of one or more of the available Campus Agreement application, system, or Client Access License (CAL) products on a personally-owned computer or an institution-owned computer designated for a student's exclusive use (a computer checked-out to a student for the school year, for example). The products selected do not have to match the products selected for your institution computers.

Calculating full-time equivalent (FTE) students

With the Campus Agreement Student Option, you license 100 percent of your students. Your total student FTE count is calculated as follows:

Full-time students + Part-time students divided by 3 = Total student FTE count

Minimum order requirement for Student Option

Your student FTE count and the respective product selection for those students must meet a separate minimum requirement of 300 units. You may not combine your faculty/staff and/or server software acquisitions with your student software acquisitions to meet the 300 unit minimum. Both minimums must be met individually.

For example, an institution that enrolls 100 students in the Student Option for three products meets the minimum requirement of 300 units:

3 (# of products selected) x 100 (student FTE count) = 300 units

Likewise, another institution that enrolls 300 students in the Student Option could meet the minimum requirement by selecting just one product:

1 (# of products selected) x 300 (student FTE count) = 300 units

Perpetual student use rights

Upon graduation, students licensed under the Student Option are granted perpetual use rights for the selected Campus Agreement products.

All other students are only licensed to use the software for the subscription term. These licenses are non-perpetual (meaning the student does not own the license). Upon leaving the institution (besides graduation) or expiration of the licensed period, students are required to remove the software. Your institution is responsible for communicating the appropriate use rights to students when distributing the software. Guidelines for facilitating compliance are outlined in the Campus Agreement terms and conditions. Provided that your institution follows these guidelines, you will not be held responsible for students' failure to remove the software.

Distributing the Student License Confirmation

You will be responsible for ensuring that graduating students with perpetual use rights receive a Campus Agreement Student License Confirmation, which is included with your Campus Agreement contract. Your institution must have a Student Option agreement in place at the time of student graduation to distribute the Student License Confirmation.

Hardcopy distribution

You may distribute the Student License Confirmation to your departing students in hard-copy format. You may choose to either keep a physical copy for your records or capture this information in a database. Some institutions incorporate the Student License Confirmation letter into graduation documents or other documents that students pick up when they leave the institution. For example, if students are required to pay fees or pick up caps and gowns at the time of graduation, this is an opportunity to distribute the Student License Confirmation.

Electronic distribution

You may also post the Student License Confirmation to a secure Web site for student download. You must keep proper records about all downloads of the Student License Confirmation, and you must ensure that only graduating students have access.