Microsoft Campus Agreement Pricing
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Microsoft Campus Agreement
Market Segment
The Campus Agreement program is available to qualifying academic organizations. It is not available to corporate, government, or other organizations. Eligibility definitions vary by region. Check with your regional Microsoft subsidiary if you have questions. To see if an organization is eligible for Campus Agreement, review the Qualified Education User Definition.
License Type
The Campus Agreement program offers nonperpetual (or subscription) licenses, which provide the right to use a particular licensed product until the end of the licensed period.
Products Included
Download the most recent Microsoft Product List for Volume Licensing to see the wide selection of Microsoft software products (application, system, server, and services) available through Campus Agreement.
Software Maintenance Options
Microsoft Software Assurance for Volume Licensing is a comprehensive maintenance offering that helps customers get the most out of their technology investments. It combines the latest software with training and IT tools that help customers deploy, manage, and migrate software. Software Assurance benefits vary with each Volume Licensing program. In addition, server licenses come with benefits that are different from those for desktop licenses.
Software Assurance is included for every license acquired through the Campus Agreement program and can be used immediately throughout the licensed period.
Software Assurance benefits for the Campus Agreement program extend across the software life cycle and cover planning, deployment, testing, usage, maintenance, and migration processes. Benefits include New Version Rights, Spread Payments, Windows 7 Enterprise, Microsoft E-Learning, Home Use Program (for Microsoft Office system license and Software Assurance packs), Cold Backups for Disaster Recovery, TechNet Subscriptions Through Software Assurance, Windows Fundamentals for Legacy PCs, and Extended Hotfix Support.
Licensing Offerings
The Campus Agreement program offers two acquisition options:
- One-year faculty license and Software Assurance packs
- One-year student license and Software Assurance packs
The Campus Agreement Student Option provides a convenient and cost-effective way for your customers to license selected products for students to use on personally owned computers or institution-owned computers designated for students’ exclusive use (e.g., a computer checked out to a student for the school year). The Student Option can be selected along with a faculty and staff enrollment, or as a stand-alone enrollment.
When they participate in the Campus Agreement Student Option, your customers license all of their students. The total student full-time equivalent (FTE) count is calculated as follows:
full time students + (part time students ÷ 3) = student FTE
Products for students are licensed on an annual subscription basis. Product selections do not need to match selections for faculty and staff. Student Option orders must meet a minimum requirement of 300 units. Total units for the order are calculated by multiplying the student FTE by the number of products selected for students.
For each Campus Agreement subscription enrollment, we provide one complimentary membership to the MSDN Academic Alliance program (Developer or Designer). Customers may extend their complimentary MSDN Academic Alliance memberships at renewal and may use them as long as their Campus Agreements are active.
Online Services
Microsoft Online Services is a set of services that can help you incorporate software-plus-services in your business and expand your offerings.
Download the most recent Microsoft Product List for Volume Licensing to see the Online Services that customers can subscribe to through the Campus Agreement program.
For applicable products, Campus Agreement has two price levels, based on the number of full-time equivalent (FTE) employees in the participating institutions or departments:
Level A: Fewer than 3,000 FTEs
Level B: 3,000 or more FTEs
Licensing Fulfillment
For customers who elect to receive physical media, one media kit is shipped at no charge for each enrollment with the initial order of every product through the Campus Agreement program. Subsequent orders of the same product will not include a media kit. Media kits for new versions of each licensed product released during the duration of the license agreement are automatically shipped to the customer on a quarterly basis. If customers wish to acquire additional media kits, or would like media kits for software products not in the initial order, they can acquire them separately, for a fee, in selected markets. Customers can download licensed products for no additional charge at the Microsoft Volume Licensing Service Center (VLSC).
Learn about Digital by Choice—a fulfillment option that enables Campus Agreement customers to reduce their environmental impact, access their software updates faster, and reduce the time and effort spent managing physical media. Encourage your eligible Campus Agreement customers to end their disk kit shipments and begin downloading their licensed software products and updates directly from the VLSC.
Payment Options
Payment is spread annually over the term of the enrollment.
Agreement Term
Campus Agreement offers a one-year or three-year license enrollment term and is renewable. After their initial annual software orders, customers may order additional products at a prorated price.
How to Order
In Europe, the Middle East, and Africa (EMEA), you must be a Microsoft large account reseller (LAR) to place orders for the Campus Agreement program. In other regions, you must be a Microsoft authorized education reseller or LAR to place orders for the Campus Agreement program. Learn how to place an order through your Microsoft authorized distributor.
Order and License Tracking
Your customer will receive an acceptance letter from Microsoft within two weeks of submitting the subscription enrollment. The acceptance letter will confirm that Microsoft has received and accepted the subscription enrollment, provide details about the effective starting and ending dates of the license agreement term, and confirm the Campus Agreement distributor and reseller. To avoid delays, your customer should submit the software order at the same time as the subscription enrollment.
With the acceptance letter, your customer will also receive an agreement number, a subscription enrollment number, and the promotion code for activating the complimentary MSDN Academic Alliance membership.
When the accepted agreement and the initial purchase order are received, Microsoft will publish an order confirmation, including the authorization number and license number, to the password-protected VLSC within 24 hours, reflecting the updated license status. Customers may track and monitor licenses easily and conveniently and download and install licensed software through the VLSC. Upon acceptance of the agreement, the customer contact identified on the enrollment will be provided access to the VLSC, where he or she can find any required volume license keys, SKUs, product descriptions, and quantities for the products ordered. Customers need an authorization number, a license number, and a Microsoft Live ID or Passport ID to access the VLSC.
Agreement Renewal Options
For a customer with a one-year license period, you can renew Campus Agreement coverage by working with the customer to submit an extension order before the license term expires. This order extends the license term for an additional year. With the extension order, the customer includes an updated FTE employee count, any changes to product selections, and a new Student Option count (if the subscription enrollment includes this option). Extension orders are subject to a 300-unit minimum.
For a customer with a three-year license agreement term, you can renew Campus Agreement coverage by working with the customer to submit an order before the first or second year of the effective subscription enrollment date. A customer at the end of a three-year license agreement term must complete a new subscription enrollment to continue to be licensed under a Campus Agreement.
Customers who choose not to renew their subscriptions have the following options:
- Acquire perpetual licenses via the buy-out option.
- Remove the software.
- Combine the two preceding choices.
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